RFP EM-015-2025

Database Hosting, Management and Technical Services

The Efficiency Maine Trust (the Trust or Efficiency Maine) seeks a qualified bidder or team of bidders to perform database management and technical services as they relate to the maintenance and continuing development of the Efficiency Maine Reporting and Tracking (effRT) database. EffRT supports the collection, storage, reporting and analysis of energy efficiency data across all activities of Efficiency Maine programs.

Bidders may propose options for hosting and assuming maintenance of the existing database or migrating the existing data to an alternate database platform. If more than one solution is being proposed, a separate proposal for each unique solution should be submitted.

The Trust welcomes bids from Small Businesses, Minority Businesses, Women’s Business Enterprises, Veteran-Owned Businesses, and/or Labor Surplus Area Firms.

Documents

• Request for Proposal (Updated 02/19/2025) (PDF)
• Attachment A – Project Cost Proposal Form (.xlsx)
• Attachment B – Standard Agreement (.docx)
• Attachment C – Team Commitment Form (.docx)
• Attachment D – Confidentiality, Non-Disclosure and Protective Agreement (PDF)
• Attachment E – effRT Functionality and Examples (.zip)
• Attachment E – effRT Functionality and Examples (.7z)
• Attachment F – EEM Web Services Data Exchange Specification (PDF)
• Bidders’ webinar recording (video)
• Responses to Questions (Updated 03/11/2025) (PDF) 
  • Example effRT Reports (.zip)
  • Example effRT Reports (.7zip)

Submission Form

"*" indicates required fields

An individual authorized to commit the prime contractor must complete and sign this form. You may save and return to the form as needed.

Primary Contact, First and Last Name*

Organization/Firm:*

Address*

Street Address


Address Line 2


City


State
AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific

ZIP Code

Job Title:*

Phone*

Email*

Alternate Contact, First and Last Name:*

Alternate Contact email:*

Do you accept all of the terms and conditions in the Standard Agreement (Attachment B)?*

Yes

No

If no, please upload redlines to the Standard Agreement or an explanation of your exceptions on a separate document here. Please label the document “Standard_Agreement_Requested_Changes_Bidder_Name_RFP_015_2025”

Standard Agreement redlines or exceptions:

Drop files here or
Select files

Max. file size: 32 MB.

Does this proposal include more than one organization?*

Yes

No

If yes, please upload a letter of commitment for each additional organization that is part of the bid team. Please label the letter(s) “Team_Commitment_Bidder_Name_RFP_015_2025”

Team Letter(s) of Commitment:

Drop files here or
Select files

Max. file size: 32 MB.

Do you accept all of the terms and conditions in the Confidentiality, Non-Disclosure and Protective Agreement (Attachment D)?*

Yes

No

If no, please upload redlines to the Confidentiality, Non-Disclosure and Protective Agreement or an explanation of your exceptions on a separate Word document here. Please label the Word document “NDA_Requested_Changes_Bidder_Name_RFP_015-2025”

Standard Agreement redlines or exceptions:

Drop files here or
Select files

Max. file size: 32 MB.

Upload your RFP Response. Please label the form, “Proposal_Bidder_Name_RFP_015_2025”

Drop files here or
Select files

Max. file size: 32 MB.

Upload Attachment A, Project Cost Form. Please label the form, “Project_Cost_Bidder_Name_RFP_015_2025”

Project Cost Form:

Drop files here or
Select files

Max. file size: 32 MB.

Additional relevant documents. Please label all attachments with Bidder Name and RFP 015_2025.

Additional attachments:

Drop files here or
Select files

Max. file size: 32 MB.

I am authorized to commit the prime contractor to this request for proposals:*

Please Check

Save and Continue Later